Policies and Forms

Looking for registration packets, a certain policy or other important forms? All things forms and policies can be found here!

Quick Links: General | Attendance | Health | Photo Release | Safety

General Academy Policies

Guidance and Discipline:

The Academy staff use positive guidance techniques to promote self-governing behavior by the children. The framework that we practice is natural, can be implemented calmly and is very effective. Natural and logical consequences are not perceived or administered as punishment. They are most effective when their application is appropriate to the infraction. For example, a child tears the pages of a classroom book. The logical consequence is that the teacher removes the book from the child’s possession after the child helps repair the page. If the behavior is repeated, the child might experience loss of library privileges for several days. Practice in fully experiencing the results of one’s own choices acts as the most effective means toward the growth of self-discipline. Occasionally, a child may exhibit behavior that is aggressive, violent or otherwise unacceptable and is unable to respond to the teacher’s methods for controlling such behavior. Enrollment may be terminated upon notice should the removal of a child from the classroom be necessary in order to assure the safety of the other children and the quality of the environment.

Dressing for School:

Children should arrive at Deer Valley dressed comfortably and prepared for many indoor and outdoor activities, including water play. There are plenty of opportunities each day to work with paint, markers, play dough, sand and water; expect your child to get dirty. We will go outside as a group for play in most weather, and we expect that your child will be appropriately dressed, including sturdy shoes or winter boots. Each child must have a full change of clothes (age appropriate)--shirt, pants, sturdy shoes, winter boots, socks and underwear (if toilet trained)--in his/her cubby at all times. It is the parent’s responsibility to make sure that the change of clothes is always re-stocked and changed for each new season. We require a weekly supply of diapers for children not yet toilet trained. Parents will receive reminders when their diaper supply is low. Families whose pre-school children participate in our ski program must supply the child’s ski equipment.

Celebrations, Holidays and Birthdays:

Our curriculum will expose children to the traditions, cultures, and customs of different people throughout the world, including the United States. One significant way to learn about people and their cultures is through the study and recognition of holiday customs. These holidays may or may not be celebrated by the students in their homes, but it is a chance to enhance a basic understanding of what is happening in the world around them. We would love to recognize your child’s special day at school. We encourage you to bring a healthy, store-bought treat for all the children in his/her class. Please remember that we are a nut-free environment and must accommodate the many different dietary needs of our children. We ask that you contact the Children’s Center Supervisor prior to your child’s birthday so we can discuss what you plan on bringing to share. Although we don’t hold birthday parties in the Center, we would be happy to help distribute invitations to the children for an off-campus celebration. This policy is in place to ensure the safety of all children in the Center.

Personal Belongings:

Deer Valley Resort is not responsible for lost or stolen items in the Center. Make sure all your child’s personal belongings are clearly labeled. Please leave toys at home.

Snacks and Lunch:

All children ages 12 months and older will be offered a healthy snack in the morning and afternoon and will receive a well-balanced lunch every day. If your child is a very picky eater or has strict dietary restrictions, please make arrangements to provide the appropriate food for your child. For infants (2-11 months), please bring milk and bottles and discuss your child’s eating habits with the caregivers. Deer Valley’s Children’s Center is a nut-free environment.


Attendance Policies


If your child will not be in attendance, please notify the teacher with a note, call 435-615-6089 or emailTracy Webb at twebb@deervalley.comto let us know. Missed days cannot be made up.

Drop-Off and Pick-Up:

Families may drop-off and pick up their children by entering the door marked “Deer Valley Academy,” closest to the main Children’s Center door of Snow Park Lodge, and using the security process shared on the first day of the program. Drop-offs should be no earlier than 8 a.m. Fifteen minute parking is available in the front of Snow Park Lodge at drop-off and pick-up times; plus, there are two designated parking spots by the building in the back parking lot for Academy drop-offs. It is important that arrival and pick-up times be closely observed. Parents should refrain from dropping off or picking up their children during Center quiet times between noon and 2 p.m. Children may feel awkward and uncomfortable when they arrive late or are picked up late. In the event of your late arrival due to circumstances beyond your control, please quietly escort your child into the classroom. Parents who pick up their child later than the scheduled time (5 p.m. regular care or 5:30 p.m. extended care) will be charged a late pick-up fee of $2 per minute. If a late pick-up is inevitable, please notify us as soon as possible.

After-Hours Extended Care:

One staff member will be available to supervise children from 5 to 5:30 p.m. each afternoon. The cost for this additional supervision period is $15 per day. You must make the teachers aware of your desire to use this service on the sign in sheet each morning or the regular late fees will apply. See Late Pick-ups and Fees.

Late Pick-ups and Fees:

Per state licensing, parents and children are not permitted to be left in the Children’s Center alone. We ask that you be on time when picking up your children so you won’t incur late fees and we won’t have to keep staff beyond their scheduled work hours. You will schedule your pick-up time each morning on the Daily Sign-In/Sign-Out Log -- 5 p.m. for regular care or between 5 and 5:30 p.m. for extended care. See After-hours Extended Care. A late fee of $2 per minute will be charged for children picked up after their noted daily pick-up time.

Snow Days and School Cancellations:

Deer Valley Resort observes the Park City School District snow days or cancellations due to weather or health notices and will not be open on these days.

Health Policies


Children are expected to be in good health when in school. For the safety of all children and staff in the program, children may not attend with any of the following conditions: has had a fever within the last 24 hours, vomiting, diarrhea, unexplained rash, contagious illness, conjunctivitis (pink eye) or during the first few days of cold/flu symptoms. If your child needs acetaminophen, cannot go outside or requires one-on-one care, he/she should not be in school. If your child shows any of these symptoms at school, he or she will be isolated from the other children and you will be contacted to pick-up your child from the program immediately. Please notify us of any communicable diseases as soon as they are diagnosed. We may require a doctor’s note clearing your child to participate in the program after an illness. State licensing requires a doctor’s note if your child exhibits any of the above symptoms within the last 24 hours. For instance, if your child goes home in the afternoon with a fever, he/she cannot be brought back to school the next morning (less than 24 hours) without a doctor’s note.


State licensing regulations mandate that we have your child's immunization records from your doctor on file prior to the first day of school before we can let him or her attend the Academy. Failure to do so can result in fines and/or school closure until the regulations have been met. If you do not choose to immunize your child, you must submit a letter from your doctor prior to the first day of school stating this decision and his/her compliance.

Health Records:

In order to comply with licensing requirements, all children must be fully immunized for their age level before entering any program, and additional immunizations should be noted in the child’s file upon receipt. State licensing requires that we have the official Utah School Immunization Record from your doctor prior to the first day of school or your child will be unable to attend. If you do not choose to immunize your child, you must present a letter from your doctor authorizing this before the first day of school.


We will not administer medication to a child unless it is in the original container, is labeled with the child’s name and dosage and is given directly to the teacher by the parent with a completed medication form and the written order of a licensed health practitioner.

Photo Release

Deer Valley Resort and its agents may use your child’s photograph for the purpose of publicity, public relations, editorial or other advertising purpose without restriction as to frequency or duration. Neither your minor child nor you will be entitled to any compensation in exchange for granting this exclusive permission to Deer Valley Resort and its agents.

Safety Policies

Emergency Preparedness:

Fire and emergency drills are conducted on a monthly basis. All staff are trained and consistently updated. In case of an emergency evacuation, parent emergency information is taken and parents will be notified immediately. Please make sure that all telephone numbers and contact information are kept up-to-date throughout the year.

Releasing Children to Authorized Individuals:

Your child will only be released to individuals designated on your signed Release of Liability form. Please make sure this information is complete, accurate and updated as needed. You will be asked to sign-in and sign-out every day.